Accessible Events Checklist: Entertainment Everyone Can Enjoy

An accessible event is one where every guest can arrive, find a seat, hear the show and join in. Most of the work happens at the planning stage, and much of it costs nothing.

Before you book the venue

• Step-free access: from the car park or drop-off point to the room, the bar and the toilets.
• Accessible toilets: close to the function room, not up a flight of stairs.
• Parking: Blue Badge spaces near the entrance.
• Lifts: if the room is upstairs, check the lift is working on the day.

Room layout

• Reserve seats with a clear view of the performer for wheelchair users and guests with limited mobility, not just the back row.
• Keep aisles wide and free of cables. Ask the act to tape down or route leads away from walkways.
• Leave a quieter area away from the speakers for guests who need a break.

Sound and hearing

• Agree a comfortable volume with the act, especially at mixed-age events.
• If the venue has a hearing loop, ask whether the performer's sound system can connect to it.
• Speakers should face the audience, not the tables right next to them.

Sensory needs

Some guests, including autistic children and adults, may find loud music, smoke machines or flashing lights difficult. Tell the act in advance. Many can switch off haze or strobe effects, and a children's entertainer such as Sparky Marky can adapt the pace of a show.

Brief the act

Include accessibility notes in your entertainment brief: where guests with access needs will sit, any effects to avoid and any songs or moments that matter to particular guests.

Quick answers

Can acts perform at floor level?

Yes. Most solo acts and duos don't need a stage, which helps guests who can't easily reach a raised area.

Can the act avoid strobe lighting?

Usually, yes. Ask when you enquire.

Next steps

Tell us about your event, including any access needs, and we'll pass them on to the act.

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